Revised guidelines announced for university events

Published: September 23, 2020

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To support continued efforts to control the spread of COVID-19 on campus, Auburn will allow events of fewer than 100 people, as well as some larger events, provided the events ensure appropriate physical distancing and other safety protocols. The revised guidance does not apply to academic classes or athletic events.

The following are guidelines for all university events and meetings:

  1. Events with fewer than 100 people that match the criteria in the Events policy should be submitted to the Campus Event Planning System (CEPS). Additionally, any student organization event should be submitted to AUinvolve.

  2. All requests must include a description of how event planners will ensure appropriate physical distancing in a space that accommodates the group.

  3. If a group would like to host an event with 100 or more people, the “University Event Approval Form” (request form) should be submitted to the vice president of the group’s unit for review. If the vice president confirms these guidelines are met and approves the event, the request should be forwarded to the executive vice president for review. Once approved, the request must be submitted through regular channels (Campus Events Planning System, AUinvolve, etc.)

  4. Event coordinators are expected to maintain a list that includes name, telephone number and email address for every attendee, which will be used if there is a need for contact tracing.

  5. All event attendees are required to wear masks or face coverings. University faculty, staff, and students must complete their Auburn Healthcheck Survey and show their A Healthier U Pass (green screen) to attend events. Non-university event attendees must answer questions regarding symptoms, all of which will occur daily for multi-day events.

  6. The preferred method of food/drink service is premade boxed meals and drinks that are sealed and unopened. Served buffets will be permitted if they are catered by Tiger Dining or The Hotel at Auburn University. Work through regular channels (Campus Events Planning System, AUinvolve, etc.) for guidance.

  7. Event coordinators are responsible for ensuring adherence to all guidelines.

These guidelines are consistent with recommendations from public health officials, including the Centers for Disease Control and the Alabama Department of Public Health.