Message from Dr. Jay Gogue

Message from Dr. Jay Gogue

Guidelines for university events through Oct. 10

Auburn will adhere to special guidelines for university events through Oct. 10. 

At this time, Auburn allows events of fewer than 50 people, as well as some larger events, provided the events ensure appropriate physical distancing and other safety protocols.

Following are guidelines for university events:

  1. Events with fewer than 50 people should submit the request through regular channels (Campus Events Planning System, AUinvolve, etc.) and include a description of how event planners will ensure appropriate physical distancing in a space that accommodates the group.

  2. If a group would like to host an event with more than 50 people, please go to the 'Need Help?' tab on the Campus Event Planning System webpage at https://cws.auburn.edu/CEPS/Event/Notice to download and complete the 'University Events Approval Form.' Answer all questions and submit to the vice president of your group’s unit for review. If the vice president confirms these guidelines are met and approves the event, the request is forwarded to the executive vice president for review. Once approved, the request must be submitted through regular channels (Campus Events Planning System, AUinvolve, etc.).

  3. Event coordinators are expected to maintain a list that includes name, telephone number and email address for every attendee, which will be used if there is a need for contact tracing.

  4. All event attendees are required to wear masks or face coverings, and all event attendees must answer questions regarding symptoms, all of which will occur daily for multi-day events.

  5. No campus housing will be provided during multi-day events. Meals may be provided but only under specific requirements. Work through regular channels (Campus Events Planning System, AUinvolve, etc.) for guidance.

  6. Event coordinators are responsible for ensuring adherence to all guidelines.

  7. Events larger than 250 people are not permitted with the exception of graduation where additional safety protocols will be in place.

These guidelines are consistent with recommendations from public health officials, including the Centers for Disease Control and the Alabama Department of Public Health.

Last updated: 08/21/2020