These procedures, and the adherence to Brand Guidelines established by the Office of Communications and Marketing (OCM), should be followed by all Auburn University employees for the procurement of printed material designed and/or initiated by the Auburn community. Following them helps ensure good stewardship of state funds in the area of publications and print material, and timely production and delivery of the material.
Before designing and submitting a printed piece for approval, please review brand guidelines for proper use of Auburn logos and graphic assets.
Estimating and Printing
As a state agency, Auburn must follow regulations based on the estimated cost of a printing job. Jobs are categorized based on the cost estimate:
Any print project (large or small) must obtain 3 estimates from print vendors on the preferred print vendor list.
In most cases you must award the print job to the printer with the lowest estimate.
Any print projects over $5,000 require a purchase order and a vendor disclosure form to be filled out and notarized by the awarded printer.
In order for Procurement and Business Services to process payment, you must submit a print approval or print exemption form, 3 estimates from preferred vendors, and the printer's invoice/credit card reconciliation before payment can be processed. If the amount is above $5,000 you will also need to submit the completed vendor disclosure form.
Auburn university stationery items (business cards, letterhead, envelopes and notecards) are part of a stationery-specific print contract and do not require an approval form.
The self-service ordering portal is available for business cards at this time. Please visit aub.ie/stationery to order business cards.
We are currently working on adding all other stationery items to the portal. Until they are available for online ordering, please send a request to firstname.lastname@example.org for all letterhead, envelope and notecard orders.