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Beginning next month, Human Resources will begin upgrading many of the talent management processes in an effort to serve prospective and current employees.

Auburn is working with PeopleAdmin to improve the applicant tracking, onboarding, performance management and position management systems and processes. Once fully implemented, these improvements will benefit employees, supervisors, new hires and applicants. The project’s first phase is applicant tracking, with implementation for the other systems occurring throughout 2020.

Applicant tracking upgrades 

In January, HR will upgrade the applicant tracking system, or ATS, to PeopleAdmin’s latest version, SelectSuite 7. With this upgrade, HR will better manage recruiting and applicant tracking functions for staff, administrative/professional and temporary employment jobs. Student employment enhancements will occur later in the spring. Employees in academic units may already be familiar with SelectSuite 7, as it is currently used for recruitment of campus faculty positions.

Benefits of SelectSuite 7

  • An enhanced applicant experience, including a customized website for job seekers and a more streamlined application process.

  • A mobile-friendly site for applicants and internal users.

  • Increased quality, efficiency and automation of communications for candidates and internal users.

  • Automated and transparent review and approval workflows for postings.

  • A new automated process for selecting finalists and obtaining approvals. The entire hiring process will take place in the system.

  • Automated generation and submission of offer letters, offering customization for various units.

  • Increased reporting and analytics tools. Metrics can be generated for a significant number of data points.

  • Access to a greater talent pipeline as passive applicants can elect to receive ongoing notifications of open positions.

Applicant experience changes

  • On Jan. 13, the current applicant portal will transition to the new system, but will still be located at www.auemployment.com.

  • The new applicant portal will have an improved look and feel as well as additional resources for job seekers.

  • Applicants will be able to elect to be notified as positions of interest are posted in the future.

  • Once the applicant portal has transitioned to the new version, all applicants must create a new account to apply for jobs. No existing applicant accounts from the current version can be moved to the new version.

Technical training

Beginning on Jan. 8, Human Resources will offer multiple training sessions on the new system at the Ralph Brown Draughon Library. HR encourages all system users to register for one of the sessions. To register, visit https://aub.ie/pa7training. Online training resources will also be made available as the new system becomes available.

For additional information or technical support for the applicant tracking system upgrade, contact a member of the Employment Services team at 334-844-4145 or email Chris Thompson at cot0001@auburn.edu, Jenna Richards at jbr0040@auburn.edu or Amy Bruce at robera2@auburn.edu.