These procedures, and the adherence to the minimal Policy on Graphic Standards established by the Office of Communications and Marketing (OCM), should be followed by all Auburn University employees for the procurement of printed material designed and/or initiated by the Auburn community. Following them helps ensure good stewardship of state funds in the area of publications and print material, and timely production and delivery of the material.Download a PDF of the university's printing policy and procedures.
All Print Jobs Require Printing Approval/Exemption Form
Before designing and submitting a printed piece for approval, please review the proper usage of Auburn logos and graphic standards that are required.
All printed material must be submitted to OCM for either a print approval or exemption form. Send a PDF of the item to be printed to Pam Kirby at firstname.lastname@example.org.
A "Printing Approval" or "Printing Exemption" must be submitted to Procurement and Payment Services along with the printer's invoice/credit card reconciliation before payment can be processed.
If the project is over $2500 and a purchase order is necessary, the purchase requisition number is needed before the approval can be issued.
For all projects, OCM requests 20 copies from vendors for our central university printing files. Occasionally, if the vendor does not send these samples, OCM may contact departments to request samples.
As a state agency, Auburn must follow regulations based on the estimated cost of a printing job. Jobs are categorized based on the cost estimate:
With the exception of jobs over $15,000, departments may obtain quotes on their own and in most cases must use the printer with the lowest quote. To ensure graphic standards and state requirements are met, printers can't begin work on any project without written approval from OCM.
When your estimate is under $2,500:
$2,500 - $15,000
Letterhead and Business Cards
University letterhead, envelopes and business cards are ordered online and do not require an approval form.
Go to www.officemaxworkplace.com and create a login. If you have any questions, contact Procurement and Payment Services at 844-7771.